GDPR | Hubka-Petrášek a vnuci spol.s r.o.

Hubka-Petrášek a vnuci spol. s r.o.
ID: 28924169
nam. 14. rijna 1307/2, 150 00 Prague 5, Czechia

The purpose of these Terms and Conditions of Processing Personal Data for Customers of Hubka-Petrášek a vnuci spol. s r.o. ID 28924169, with registered office at nam. 14. rijna 1307/2, 150 00 Prague 5, Czechia (“Terms and Conditions” and “Hubka-Petrášek a vnuci”) is to provide information about,

• what personal data it (as the controller) processes about individuals when providing services based on visits to stores, sales representatives, and when visiting websites operated by HUBKA-PETRÁŠEK A VNUCI,

• for what purposes and for how long HUBKA-PETRÁŠEK A VNUCI processes this personal data in accordance with applicable law,

• to whom and for what reason it may be transferred,

• as well as to inform what rights individuals have in relation to the processing of their personal data.

These Terms and Conditions apply to the processing of personal data of potential customers of HUBKA-PETRÁŠEK A VNUCI and, as appropriate, their representatives or contact persons, customers of KOMPAKT services and visitors to websites operated by HUBKA-PETRÁŠEK A VNUCI, always to the extent of personal data corresponding to their position in relation to HUBKA-PETRÁŠEK A VNUCI.

These Terms and Conditions are effective as of May 25, 2018 and are issued in accordance with Regulation (EU) 2016/679, on the protection of natural persons with regard to the processing of personal data (“Regulation” or “GDPR”).

Categories of personal data

Personal data is any information relating to a natural person that HUBKA-PETRÁŠEK A VNUCI is able to identify. The following categories of personal data may be processed by HUBKA-PETRÁŠEK A VNUCI in connection with its activities.

1. Basic personal identification and address data

Such data is necessary for the conclusion and performance of the contract. These include:

• academic degree,

• name and surname,

• the name of the company,

• birth number, which may be the same as the tax number of a self-employed person,

• TAX ID NUMBER, VAT NUMBER,

• address of permanent residence,

• address of the registered office or place of business,

• billing address,

• bank details,

• signature.

2. Contact details

• contact telephone number,

• contact e-mail.

3. Data from communication between HUBKA-PETRÁŠEK A VNUCI and the customer

This data arises from communications related to the activities of HUBKA-PETRÁŠEK A VNUCI between HUBKA-PETRÁŠEK A VNUCI and a potential customer or contractual partner. These are written and electronic communications.

4. Data processed on the basis of your consent

The processing of this data is not strictly necessary for the performance of the contract or legal obligations or the protection of the legitimate interests of HUBKA-PETRÁŠEK A VNUCI, but the processing of this data will enable HUBKA-PETRÁŠEK A VNUCI to improve its services, to focus on what customers are really interested in and, where appropriate, to inform them about offers that are suitable for them. This data is only processed if consent is given and may be processed for as long as this consent is valid. In particular:

• contact details in the event that they are not customers of HUBKA-PETRÁŠEK A VNUCI (they are processed on the basis of consent to marketing outreach),

• records of behaviour on the websites operated by HUBKA-PETRÁŠEK A VNUCI obtained from cookies in case cookies are enabled in the web browser (they are processed to improve the operation of the websites operated by HUBKA-PETRÁŠEK A VNUCI and in case of consent to the processing of personal data for marketing and commercial purposes, these data are processed together with other personal data for this purpose).

Purposes, legal grounds and periods of processing of personal data

The scope of the data processed depends on the purpose of the processing. For some purposes, data may be processed directly on the basis of a contract, the legitimate interest of HUBKA-PETRÁŠEK A VNUCI or on the basis of law (without consent), for others only on the basis of consent.

1. Processing for the performance of the contract, the fulfilment of legal obligations and for the legitimate interests of HUBKA-PETRÁŠEK A VNUCI

The provision of personal data necessary for the performance of the contract, the fulfilment of the legal obligations of HUBKA-PETRÁŠEK A VNUCI and the protection of the legitimate interests of HUBKA-PETRÁŠEK A VNUCI is mandatory. Without providing personal data for these purposes, it would not be possible to provide the services. We do not need consent to process personal data for these purposes. Processing for the performance of a contract and the fulfilment of legal obligations cannot be refused.

These are in particular the following essential sub-purposes:

• providing all activities arising from the business activities of HUBKA-PETRÁŠEK A VNUCI to all potential customers and clients,

• the provision of services defined in contracts concluded with customers (contract performance),

• the fulfilment of legal tax obligations (fulfilment of legal obligations),

• debt recovery (legitimate interest),

• commercial communications (legitimate interest in the form of direct marketing).

Personal data for these activities are processed to the extent necessary for the fulfilment of these activities and for the period necessary to achieve them or for the period directly provided for by law. Thereafter, the personal data is deleted.

In the event of negotiations between HUBKA-PETRÁŠEK A VNUCI and a potential customer prior to the conclusion of a contract, HUBKA-PETRÁŠEK A VNUCI retains the personal data provided for a period of 12 months after the relevant negotiations.

Invoices issued by HUBKA-PETRÁŠEK A VNUCI are archived for a period of 10 years from the date of issue in accordance with Section 35 of Act No. 235/2004 Coll., on Value Added Tax. Due to the need to prove the legal reason for issuing invoices, contracts are also archived for 10 years from the date of termination of the contract.

2. Processing of cookies from websites operated by HUBKA-PETRÁŠEK A VNUCI

If the subject has cookies enabled in his/her web browser, we process behavioural records about him/her from the cookies placed on the websites operated by HUBKA-PETRÁŠEK A VNUCI, for the purpose of ensuring better operation of the HUBKA-PETRÁŠEK A VNUCI websites and for the purpose of internet advertising of HUBKA-PETRÁŠEK A VNUCI.

Categories of recipients of personal data

HUBKA-PETRÁŠEK A VNUCI, in the performance of its obligations and duties under contracts, uses suppliers and partners processing personal data transmitted from HUBKA-PETRÁŠEK A VNUCI, have the status of personal data processors and process personal data only within the framework of instructions from HUBKA-PETRÁŠEK A VNUCI and may not use them otherwise. This includes in particular debt collection, attorneys, auditors, IT systems management, transport companies. We carefully select each such entity and enter into a data processing agreement with each of them, in which the processor has strict obligations to protect and secure personal data.

The processors are companies based both in the Czech Republic and in a member state of the European Union.

HUBKA-PETRÁŠEK A VNUCI transmits personal data to the administrative authorities and authorities specified by the applicable legislation in the performance of its legal obligations.

Method of processing personal data

HUBKA-PETRÁŠEK A VNUCI processes personal data manually and automatically. HUBKA-PETRÁŠEK A VNUCI keeps records of all activities, both manual and automated, in which personal data is processed.

Information on the rights of data subjects in relation to the processing of personal data

According to the Regulation, from 25 May 2018, if the data subject is an identifiable natural person for HUBKA-PETRÁŠEK A VNUCI and proves his/her identity to HUBKA-PETRÁŠEK A VNUCI, he/she will have the following rights. All rights can be exercised at the registered office of HUBKA-PETRÁŠEK A VNUCI or at the HUBKA-PETRÁŠEK A VNUCI email address below.

1. Right of access to personal data

According to Article 15 of the Regulation, the data subject will have the right to access personal data, which includes the right to obtain from HUBKA-PETRÁŠEK A VNUCI:

• confirmation as to whether it processes personal data,

•information on the purposes of the processing, the categories of personal data concerned, the recipients to whom the personal data have been or will be disclosed, the intended duration of the processing, the existence of the right to request the controller to rectify or erase personal data relating to the data subject or to restrict or object to the processing, the right to lodge a complaint with a supervisory authority, any available information on the source of the personal data if not obtained from the data subject, the fact that automated decision-making, including profiling, takes place, appropriate safeguards in the event of transfer of data outside the EU,

• where the rights and freedoms of others will not be adversely affected, a copy of the personal data.

In the event of a repeated request, HUBKA-PETRÁŠEK A VNUCI will be entitled to charge a reasonable fee for a copy of the personal data.

2. Right to rectification of inaccurate data

According to Article 16 of the Regulation, the data subject has the right to rectification of inaccurate personal data processed by HUBKA-PETRÁŠEK A VNUCI about him/her. We will carry out the rectification without undue delay, but always taking into account the technical possibilities.

3. Right to erasure

Pursuant to Article 17 of the Regulation, the data subject shall have the right to have personal data concerning him or her erased if HUBKA-PETRÁŠEK A VNUCI fails to demonstrate legitimate grounds for processing such personal data. HUBKA-PETRÁŠEK A VNUCI has set up mechanisms to ensure the erasure of personal data in the event that they are no longer necessary for the purpose for which they were processed. If the data subject considers that the erasure of his or her personal data has not taken place, he or she may contact us in writing.

4. Right to restriction of processing

Pursuant to Article 18 of the Regulation, the data subject will have the right to restriction of processing until the complaint is resolved if he or she contests the accuracy of the personal data, the grounds for the processing or if he or she objects to the processing in writing.

5. Right to notification of rectification, erasure or restriction of processing

According to Article 19 of the Regulation, the data subject will have the right to be notified by HUBKA-PETRÁŠEK A VNUCI in the event of rectification, erasure or restriction of the processing of personal data. If the rectification or erasure of personal data occurs, we will inform the individual recipients, except in cases where this proves impossible or involves a disproportionate effort. Upon request of the data subject, we may provide information about these recipients.

6. Right to portability of personal data

Pursuant to Article 20 of the Regulation, the data subject will have the right to the portability of the data concerning him or her provided by HUBKA-PETRÁŠEK A VNUCI in a structured, commonly used and machine-readable format, and the right to request HUBKA-PETRÁŠEK A VNUCI to transfer such data to another controller.

If the data subject provides us with personal data in connection with a contract or on the basis of consent and the processing is carried out by automated means, he or she has the right to obtain such data from us in a structured, commonly used and machine-readable format. If technically feasible, the data may also be transferred to a controller designated by the data subject, provided that the person acting on behalf of the controller is duly designated and can be authorised.

7. Right to object to the processing of personal data

According to Article 21 of the Regulation, the data subject will have the right to object to the processing of his or her personal data on the grounds of legitimate interest of HUBKA-PETRÁŠEK A VNUCI.

If HUBKA-PETRÁŠEK A VNUCI does not establish that there is compelling legitimate ground for the processing which overrides the interests or rights and freedoms of the data subject, HUBKA-PETRÁŠEK A VNUCI shall terminate the processing without undue delay on the basis of the objection.

8. Right to withdraw consent to the processing of personal data

Consent to the processing of personal data for marketing and business purposes effective from 25 May 2018 may be withdrawn at any time after this date. Revocation must be made by an explicit, comprehensible and specific expression of will, either in person at the registered office of HUBKA-PETRÁŠEK A VNUCI or in writing.

The processing of cookie data can be prevented by adjusting the settings of your web browser.

9. Automated individual decision making including profiling

The data subject shall have the right not to be subject to any decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her. HUBKA-PETRÁŠEK AND VNUCI states that it does not carry out automated decision-making without the influence of human judgment having legal effects on data subjects.